Regional Director Resources

Regional Director Resources

Job Description and Addendums

Program Expense Guidelines

  • A purchase of $500 or more must be okay’d by your immediate supervisor. Program promotion (printing, postage, advertising), meetings, and other program expenditures can be be costly, just be sure to discuss these costs and your plan with the program director.

  • Home Office expenses that are covered by ERDT: paper, ink, office equipment (computer, printer), stapler/staples, binders, file folders, pens, notebooks, postage, etc.

  • Home Office expenses that are not covered by ERDT: office furniture, office snacks/refreshments, lighting, storage unit, decor, home safe/money box, carpeting/flooring, cleaning products, dollys, coffee, paper towels, trash can liners, etc. are not reimbursable home office expenses.

  • When you use the ERDT American Express card, the main card, or one dedicated to your office, submit a purchase/expense report for each use. Here is the form https://www.erdtshare.org/erdt-amex-usage-tracking

  • Purchases made with any other method of payment, and requiring reimbursement, please report the expense using your Expensify account, at www.expensify.com

  • Mistakes happen! If you accidentally put a personal charge on the ERDT AMEX card, please address it immediately and make arrangements to correct the error.

Shared Retail Accounts

When shopping at any of the following retailers, please use the ERDT account.

Staples Advantage

To set up your account, go to www.staplesadvantage.com. Password is myth-ZONK24k. Once you input you User ID, you’ll be able to select your own password.

Sales rep: Daniel Garcia at Daniel.Garcia@Staples.com

They also offer deals on custom promo products. Contact Daniel before you purchase as he can look for special deals on your items. And if you need something for your personal use, you can purchase these at Staples Advantage prices, too, payable to your personal credit card.

User guide: https://marketingassets.staples.com/m/3dae132caf32fdcf/original/User-s-Quick-Reference-Guide-1.pdf

Tutorial video: https://www.dropbox.com/s/jshw7vsfolay9ca/StaplesAdvantage.com%20Tutorial%20Video.mp4?dl=0

ADP

ADP is our human resource platform. Be sure to bookmark myadpresource.com for fast, easy access to your payroll information – pay stubs, W2s and more for 3 years.

You can also find the Employee Handbook in ADP – or you can access the Employee Handbook any time here.

EPC

Requesting Money

Web-Form Results

Visit these spreadsheets to see all of the entries people have completed on www.erdtshare.org.  Please don’t respond to anything that isn’t a PEPC or PHF for your region, and please don’t share these links.

RingCentral allows us to send and receive faxes by email. If you wish to be on our account, contact Emily to get set up, it’s fast and easy. You can opt to send faxes, receive faxes, or both.

To send a fax:

  • You must have joined our RingCentral account and be using the email address you signed up with.

  • Simply email the fax number @rcfax.com – for example, 1234567890@rcfax.com Do not use spaces or dashes.

  • Ensure that you are sending the fax (email) to less than 50 recipients. 

  • To send a fax to an international number, add + and the country code before the phone number with no spaces or dashes.

  • To send to multiple fax numbers, enter each number in the To: field separated by a semicolon (;) followed by a single space.  You can also use the Cc: field to add more recipients.

To receive a fax:

  • Incoming faxes go to everyone on our RingCentral account, same as a paper fax showing up on the office fax machine.

  • If a fax comes in that isn’t for you, delete it. If it is for you, keep it!

  • We only average 1-5 faxes per month so don’t expect a flood.

SIMPLE IRA Plan

In partnership with ADP (our payroll company)  and American Century Investments®, we now have the opportunity to participate in ERDT’s SIMPLE IRA plan.

You will be receiving an email from American Century Investments with information about the Simple IRA plan and instructions on how to apply for the program, should you choose to take advantage of this benefit.

In a nutshell, the Simple IRA plan is a retirement savings plan.  ERDT will be matching your contribution, up to 3% of your annual salary.  You control how much you would like taken (tax free) from your paycheck each pay period and ERDT will match that amount, up to 3%.   You can start and stop the automatic withdrawals as well as change the amount, as you see fit.  The only catch, is that you cannot withdraw the money until retirement age (59.5 y.o.), without a stiff 10% penalty.

You can learn more about the benefits of a SIMPLE IRA at americancentury.com/adpsimple. Or, contact American Century Investments at 1-877-288-5969.

Company name:  Educational Resource Development Trust
Plan number:  918768

Mandatory Sexual Harassment Training

By January 1, 2021, all California businesses with 5+ employees must provide a sexual harassment training to each of its employees.   

You should have received an email from ADP BizPro with an enrollment key for the online training via Upnetic.  As you register, you will see a choice of Employee Training or Supervisor Training, please choose EMPLOYEE TRAINING. It is a one-hour training course. 

Once you have completed the training, please download your certificate of completion for your own files. ERDT will also receive notification that you have completed the training.

Please reserve the time to complete the training  by December 31, no later.  It does not require you to sit down and complete it all in one sitting, and can be done over time. Should you need to re-login, the link is pro.upnetic.com

ERDT has a “zero tolerance” policy on sexual harassment and, as such, this training is mandatory.  We anticipate and appreciate your cooperation.

If you have any questions, don’t hesitate to contact Kelli.

Annual U.S. Department of State Local Coordinator Training

Everyone who works with ERDT/SHARE! is required to undergo annual training to fulfill U.S. Department of State guidelines. A personalized email will be sent from NAYEN, who facilitates the training, to each employee and independent contractor, with a link where they can complete the training.

This link allows you to enter the training site with an identification number. PLEASE save this email. If for some reason you lose the email, contact the National Office for another training email invitation.

When you finish the exam, your passing score will be automatically provided to your training administrator. You can return and take the exam as many times as you like.

You may also want to print your results after successfully completing the course, for your own records, but it is not required.

Annual Criminal Background Check

Everyone who works with ERDT/SHARE! is required to undergo an annual criminal background check to fulfill U.S. Department of State guidelines.

Your criminal background check (CBC) can be self-run by going to the following link, and filling in the information about yourself.  The results of your CBC are archived and unless there is a ‘red flag’, you won’t hear back about the results.

https://www08.8f7.com/4DACTION/WebAppOrderEntryOneSource/3811

Be familiar with your state’s labor laws!

Refer a Great Host and Receive

$500

Refer a new host to SHARE! using our online form, and you’ll receive an American Express Gift Card when the student arrives at the host’s home.
There’s no limit to the number of referrals you can make! Please note that prospective hosts who have already begun the application or placement process are not eligible to be referred.

Referrals from Coach’s family members do not apply. Referrals will be paid upon student’s arrival.

About Us

SHARE! connects international exchange students with caring volunteer host families, bringing the world into homes and communities across the U.S.

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